Automatically sync fuel transactions from WEX, Comdata, Fuelman, FleetCor, and 25+ fuel card providers directly into your fleet management system. Eliminate manual reconciliation, detect fraudulent purchases, monitor MPG trends, and gain complete visibility into your largest operating expense—all in real-time.
Catch impossible fuelings, duplicate swipes, and GPS mismatches instantly. Save 2-5% of fuel spend from theft prevention.
Powering and transforming fleet fuel management
Plus BP Business Solutions, Valero FleetCard, Exxon Mobil BusinessPro, and more
Seamless fuel data flow from card transactions to fleet insights
Provider API
Transaction Data
Auto-Reconcile
Connect directly to your fuel card provider's data feed through secure API or daily file transfer. Every time a driver swipes a fuel card at the pump, iFactory automatically captures the complete transaction.
Transactions flow in automatically within minutes of the pump swipe
Every gallon tracked and recorded to the correct vehicle automatically
Diesel, unleaded, premium, DEF—every fuel type captured with exact pricing
Know exactly where and when every fuel purchase happened
Advanced algorithms analyze every fuel card swipe to catch suspicious refueling patterns that indicate theft, card misuse, or data errors.
Flags impossible 80-gallon fills on 65-gallon tanks instantly
Catches multiple swipes at the same station within 30 minutes
Diesel cards buying unleaded or vice versa flagged immediately
Transactions at locations 500+ miles from last known position
Transform raw fuel card transaction data into powerful fuel efficiency insights that identify maintenance problems and optimize fuel consumption.
Calculate MPG for every vehicle using fuel card gallons and odometer entries
Track trends over time to catch gradual efficiency decline before it's costly
Compare each driver's fuel economy against fleet averages
Identify high-cost merchants and negotiate better rates
Catch fraud instantly with alerts for impossible fuelings, duplicate swipes, wrong fuel types, and GPS mismatches. Disable compromised cards fast and recover lost fuel costs before they add up.
Fuel transactions sync automatically from your fuel card provider. No receipts, spreadsheets, or manual reconciliation—saving 10–15 admin hours every week with near-perfect accuracy.
Automatic MPG tracking reveals inefficient vehicles, driver behavior issues, and maintenance problems early—helping fleets save $400–$1,500 per vehicle each year.
Everything you need to know about fuel card integration with iFactory
iFactory seamlessly integrates with modern universal fuel cards like AtoB and RoadFlex, as well as traditional providers including WEX, FleetCor, Comdata, EFS, Fuelman, Coast, and more. Whether you need universal acceptance cards, cardlock networks, or branded fuel programs, our flexible API architecture supports all major providers. Transaction data including purchase details, receipts, and location information automatically syncs in real-time to your iFactory dashboard.
When a technician or driver uses a fuel card, the transaction data automatically flows into iFactory within minutes. We capture comprehensive details including card number, vehicle, driver, date, time, location, gallons purchased, price per gallon, total cost, and odometer reading. Digital receipts are automatically stored and linked to the transaction. All data is instantly available in your dashboard with no manual entry required, eliminating data entry errors and saving 15+ hours per week.
Our AI-powered fraud detection system analyzes transaction patterns 24/7 to identify suspicious activity. Set custom rules for maximum fuel volume per transaction, spending limits per card, purchase frequency restrictions, and authorized locations. The system flags anomalies like unusually large purchases, multiple transactions in short periods, purchases at unauthorized locations, or transactions outside normal business hours. Instant alerts are sent via email and SMS when suspicious activity is detected.
Our customers typically save 25-35% on fuel-related costs through multiple channels: eliminating data entry labor (15+ hours/week), preventing fraud and unauthorized purchases (2-5% of fuel spend), negotiating better fuel prices through consolidated purchasing data, optimizing routes based on fuel cost analysis, and improving driver behavior through MPG tracking. Additionally, automated reporting reduces accounting costs by 40% and ensures accurate tax reporting. Most customers see ROI within the first 3 months.
Yes! One of the unique advantages of iFactory's fuel card integration is the ability to correlate fuel consumption with maintenance activities. The system automatically links fuel transactions to specific assets in your CMMS, allowing you to identify vehicles that need tune-ups based on declining fuel efficiency. You can schedule preventive maintenance proactively based on fuel consumption trends and track the impact of maintenance work on fuel economy.
Most fuel card integrations can be set up within 1-3 business days. The timeline depends on your fuel card provider, the number of vehicles, and the complexity of your setup. Our implementation team guides you through each step, from obtaining API credentials to mapping vehicles and testing data flows. We handle the technical heavy lifting while you approve the configuration settings that match your business needs.